A Transfer Students Guide To Register For Your First Quarter At Cal Poly
Important Dates and Deadlines for Fall 2018 registration:
- July-August 13: Check TO-DO List and take care of any holds within Student Center. During this time, you will receive an email from email@example.com indicating your Degree Progress Report (DPR) is now available. This will show you how your classes transferred to Cal Poly.
- August 2: PASS (Plan a Student Schedule) becomes available to you in your My Cal Poly Portal. You can see what classes and times are available and create tentative schedules for Fall 2018.
- August 13 at TBD: REGISTER FOR CLASSES. Add classes to shopping cart in your Student Center. You will want to keep page active so the system does not log you out.
- TBD time (promptly): Enroll in classes. Please refer to Step 3 below to understand our waitlist/enrollment process.
- 10 am - 5:00 pm: All advising centers are open for drop-in hours. You are encouraged to call or stop by if you have questions.
- TBD time: If waitlisted for courses, check class schedule in Student Center to confirm final schedule (Between 4-4:30 you should see final schedule- details listed below).
- August 20: Second round of registration (option to enroll in more than 16 units). Please see Student Center for your specific registration appointment.
- August 25-September 17: Open Enrollment (registration opens to make any adjustments to your schedule. After September 11, waitlists disappear and students need permission numbers to add courses before the add/drop deadline).
- September 20: First day of classes (Thursday)
- October 1: Add/drop deadline (learn what this entails here)
after going through this site, you should:
- Understand Cal Poly registration tools
- Understand how to register for your first fall quarter
- Complete your PolyPlanner
- Be aware of upcoming dates and deadlines
STEP 1: Understand how your units transferred to Cal Poly
- Go to the academics tab of your portal to access the following resources
- Print your major curriculum sheet and flowchart.
- Most students will be on the 2017-19 catalog. You can verify this in degree progress report. If you are on a previous year catalog, please see the Office of the Registrar site.
- Use the Degree Progress Report (DPR) to check off the courses you have completed (green check mark) on both your curriculum sheet and your flowchart. Directions on the degree progress report (DPR) can be found here.
- NOTE: You may see transfer work in your DPR. However, you should use caution with this information until you receive an email to your Cal Poly email address from firstname.lastname@example.org notifying you that your transfer evaluation has been finalized.
- If you do not have direct articulations (automatic transfer credit for a course(s)), you may need to submit course substitution petitions. Please contact your advising center as soon as possible.
- Students who submit their transcripts by the July 15 deadline, will have their DPR ready by the August registration date.
- PolyProfile-This is your unofficial transcript and you can also view your transfer work under the 'higher ed credits details' link on the right.
NOTE: The "Academic Progress Gauge" in PolyProfile shows the percentage of your degree that you've completed and determines future registration dates/times. Transfer students will not see a gauge at this point. Your gauge will appear for the first time in week 4 of fall quarter, when winter quarter registration dates are posted.
BEFORE YOU PROCEED TO NEXT STEP, MAKE SURE YOU HAVE CHECKED OFF THE UNITS YOU HAVE EARNED ON YOUR CURRICULUM SHEET AND FLOWCHART
STEP 2: Know What Your Major Wants You To Take
Review your Major’s Fall Course Recommendations for 2017
(2018 dates will be updated June 2018)
Your major has provided a list of courses they recommend for your fall registration. Some classes have even been saved just for you.
First, find your college:
- College of Architecture and Environmental Design (CAED)
- College of Agriculture, Food and Environmental Sciences (CAFES)
- College of Engineering (CENG)
- College of Liberal Arts (CLA)
- College of Science and Mathematics (COSAM)
- Orfalea College of Business (OCOB)
Once you have your major’s list of course recommendations, go to PASS (video below) and get familiar with how to search for classes and build possible schedules. Don’t forget to check for prerequisites within the course descriptions
NOTE: Students can view class options for fall in PASS starting on August 2, 2018.
STEP 3: Understand the Registration Process
The registration process is different your first fall quarter than the rest of your future registration terms. The reason for this is that continuing students registered back in May and departments saved spots for transfer students. When looking at classes available, you will see that some open courses with or without a waitlist. Please note there are two ways to get into classes:
- Enroll in open courses without waitlists
- Waitlist for an open course
Note: The process of students being removed from waitlists and enrolled in open courses is estimated to start at 3 pm. Between 4 and 4:30 pm, you can check your schedule to see if you were enrolled in that class.
For all future registration terms, (starting for Winter 2019) you will be given a date/time for registration, which is listed on the right side of the Student Center. This date and time is based on your actual academic progress level (how many degree applicable units you have completed), which is found on your academic progress gauge in PolyProfile. Registration will occur in two rounds and students will have two registration appointments.
- 1st Round: allows students to enroll up to 16 units
- 2nd Round: allow students to register above 16 units and up to 22 units
Open Enrollment occurs after the 2nd round concludes. All specific dates for each respective quarter can be found at the Registrar's website.
STEP 4: Start To Make A Schedule
Plan A Student Schedule (PASS) is the online scheduling system that allows students to plan their schedules for the upcoming quarter. PASS displays all courses available for the upcoming term, view course descriptions, prerequisites, input your availability, and create and save potential schedules.
Make sure to pay attention to any section notes listed above classes AND prerequisite(s).
NOTE: Students will be able to view and use PASS starting at SLO Days in early August.
STEP 5: Student Center
The Student center is where you will access your Degree Progress Report, holds, financial information, dates to register, and register for classes.
Access Student Center by logging into your portal and clicking on it under "my apps".
If you have a hold on your account, you will not be able to register until it is taken care of. Holds are listed on the right hand side of the Student Center.
STEP 6: PolyPlanner
PolyPlanner is a course planning tool that allows students to map out courses they need to graduate. It provides the University with course demand information for future terms and allows for Cal Poly to be in close alignment with what students plan to take.
From the portal, click on PolyPlanner on the left. Use your curriculum sheet and flowchart as a guide. Don’t forget to check prerequisites.
Before the add/drop deadline in Fall quarter (during week two—specific date can be verified in Student Planning Calendar you must have planned the following for PolyPlanner:
- Your fall 2018 class schedule
- At least 12 units planned for both winter 2019 and spring 2019
- It is encouraged to plan as many quarters in advance as you can to help plan for graduation. Feel free to make an appointment with your advisor to review your Poly Planner
NOTE: Poly Planner needs to be updated every quarter before the add/drop deadline. If you make changes to your schedule, please make sure to update your PolyPlanner
Educational Opportunity Program (EOP)
Newly admitted EOP transfer students must attend EOP’s Transfer Bridge session taking place August 12-13, 2018. You will have the opportunity to meet other EOP transfer students, interact with key campus resources, and register for your classes. If you would like to meet with an EOP Counselor or schedule an appointment, email email@example.com, phone 805-756-2301, or drop the office located in bldg. 52, rm. E-7.
Students cannot apply for the program after being admitted to Cal Poly. EOP only accepts applications for the fall quarter. Please consider applying to TRIO Achievers, a program which provides academic advising, tutoring, career information, and more.
Division I Student Athletes
Recruited Division I athletes work with head coaches throughout the recruitment and admissions process. Each team is assigned an academic advisor to work with you throughout your career at Cal Poly.
Plan to talk with your athletic advisor in middle/late July to discuss practice times, course scheduling, registration process, and the academic transition to Cal Poly to prepare for fall quarter registration.
Cal Poly Academic Policies
It is important to know that academic policies you were familiar with at your previous campus will likely be different at Cal Poly. Review some of the following policies that you will be expected to be aware of:
Other information that may be helpful:
- University Housing for Transfer Students
- Campus Dining
- Express Textbook Pick-Up
- Immunizations and health records
- AlcoholEDU and Haven
Continue to check your Cal Poly email and portal To Do List daily via your my.calpoly.edu