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A Transfer Students Guide To Register For Your First Quarter At Cal Poly

Important Dates and Deadlines for Fall 2020 registration
Subject to change as decisions are made about Fall 2020 in regard to Covid-19

  • July-August 28: Check TO-DO List and take care of any registration holds within Student Center. You will receive an email from evaluations@calpoly.edu when your Degree Progress Report (DPR) and Degree Planner is available. This will show you how your classes transferred to Cal Poly.
  • August 1 - August 28 : Schedule Builder becomes available to you in your My Cal Poly Portal. You can see what classes and times are available and create tentative schedules (up to 18 units) for Fall 2020.
  • August 26 or 27: Attend Virtual SLO Days
  • August 28: REGISTER FOR CLASSES.Please refer to Step 3 below to understand our waitlist/enrollment process.
  • August 31 - September 2: Transfer students can still make changes to their schedule
  • September 3: Cal Poly registration system is closed these three dates. No students will be able to make any changes to their schedules.
  • September 4: Second round of registration (option to enroll in more than 18 units). Please see Student Center for your specific registration appointment.
  • September 12-16: Open Enrollment (registration opens to make any adjustments to your schedule.
  • September 14: First day of classes (Monday)
  • September 23: Add/drop deadline (learn what this entails here)

STEP 1: Understand how your units transferred to Cal Poly

  • Academics Tab on portal
  1. Go to the academics tab of your portal to access the following resources
  2. Print your major curriculum sheet and flowchart.
    • Most students will be on the 2020-2021 catalog. You can verify this in your degree progress report. If you are on a previous year catalog, please see the Office of the Registrar site.
    • Use the Degree Progress Report (DPR) to check off the courses you have completed (green check mark) on both your curriculum sheet and your flowchart. Directions on the degree progress report (DPR) can be found here.
    • NOTE: You may see transfer work in your DPR and Degree Planner. However, you should use caution with this information until you receive an email to your Cal Poly email address from evaluations@calpoly.edu notifying you that your transfer evaluation has been finalized.
    • If you do not have direct articulations (automatic transfer credit for a course(s)), you may need to submit course substitution petitions. Please contact your advising center as soon as possible.
    • Students who submit their transcripts by the July 15 deadline, will have their DPR ready by the August registration date.
  3. PolyProfile-This is your unofficial transcript and you can also view your transfer work under the 'higher ed credits details' link on the right. This is completed when you receive email from evaluations@calpoly.edu.

NOTE: The "Academic Progress Gauge" in PolyProfile shows the percentage of your degree that you've completed and determines future registration dates/times. Transfer students will not see a gauge at this point. Your gauge will appear for the first time in week 4 of fall quarter, when winter quarter registration dates are posted.

BEFORE YOU PROCEED TO NEXT STEP, MAKE SURE YOU HAVE CHECKED OFF THE UNITS YOU HAVE EARNED ON YOUR CURRICULUM SHEET AND FLOWCHART

STEP 2: Know What Your Major Wants You To Take

Review your Major’s Fall Course Recommendations for 2020

Your major has provided a list of courses they recommend for your fall registration. Some classes have even been saved have been saved for transfer students.

First, find your college:

Once you have your major’s list of course recommendations, go to Schedule Builder (video in link) and get familiar with how to search for classes and build possible schedules. Don’t forget to check for prerequisites within the course descriptions

STEP 3: Understand the Registration Process

The registration process is different your first fall quarter than the rest of your future registration terms. The reason for this is that continuing students registered back in May and departments saved spots for transfer students.

    On your Fall Registration date, there are 3 scenarios you could encounter for registration:

    Options 1 & 2: Open Seats Available or Reserved Seats Available- Student should be able to enroll in courses immediately if section notes and requisites are met. To maximize changes of getting enrolled, select the waitlist ok box, when adding any class. If given a waitlist number, check your schedule after 1:00 pm to see if you were enrolled by the waitlist process

    Option 3: Not able to enroll in course- Students cannot get into a course due to not having open seats or reserved seats available, not meeting section notes or requisites and/or are beyond 16 unit limit. Students may  choose to waitlist, but will not be enrolled through the waitlist process until Open Enrollment.

    Note: The process of students being enrolled from waitlists is estimated to start at 12 pm and conclude at 1 pm. Check your schedule at 1 pm to confirm your class schedule.

    Registration appointments:

    • 1st Round: allows students to enroll up to 16 units
    • 2nd Round: allow students to register above 16 units and up to 22 units (if they desire)
    • Open Enrollment occurs after the 2nd round concludes. All specific dates for each respective quarter can be found at the Registrar's website.

    Overview of registration tools

    View registration demonstration videos

    For all future registration terms,  you will be given a date/time for registration, which is listed on the right side of the Student Center. This date and time is based on your actual academic progress level (how many degree applicable units you have completed), which is found on your academic progress gauge in PolyProfile during week 4 of first fall quarter.

    STEP 4: Start To Make A Schedule

    Schedule Builder is the online scheduling tool that allows students to plan their schedules and enroll for the upcoming quarter. Student Center displays all courses available for the upcoming term, course descriptions, and prerequisites. It allows you to input your availability, and create and save potential schedules.

    When searching for available courses in Schedule Builder (next step), all students need to pay attention to PREREQUISITES and SECTION NOTES.

    Review Schedule Builder steps and screenshots to plan and enroll in classes.

    STEP 5: Student Center

    The Student Center will:

    • Access your Degree Progress Report (DPR)
    • View registration holds
    • View financial aid information
    • View dates for registration
    • Verify your student schedule (enrolled classes)

    Access Student Center by logging into your portal and clicking on it under "my apps".

    If you have a hold on your account, you will not be able to register until it is taken care of. Holds are listed on the right hand side of the Student Center.

    View Registration Demos

    STEP 6: Degree Planner

    Degree Planner is a required degree planning tool which provides you with a personalized, pre-populated path to graduation. Your path contains a sequence of courses that you are encouraged to regularly adjust to accurately reflect your future plans.

    It provides the University with course demand information for future terms and allows for Cal Poly to be in close alignment with what students plan to take.

    Please remember to wait to use your Degree Planner until your transfer evaluation has been finalized by the Office of the Registrar. You will receive an email in your Cal Poly email account from evaluations@calpoly.edu once your evaluation has been completed.
    At that time, both your Degree Progress Report (DPR) and your Degree Planner will accurately reflect your transfer work.

    More information on how to use Degree Planner can be found here

                   (excluding the summer quarter). The Add/Drop deadline falls on the 8th business day of each term. Check important dates on the Compliance Calendar (below) or the Office of the Registrar's Calendars and Deadlines page.

    Registration Video

    Special Notes

    Educational Opportunity Program (EOP), TRiO, and CP Scholars

    Newly admitted EOP, TRiO, and CP Scholars transfer students should reach out to their program coordinator for any special SLO days events. 

    Cal Poly Academic Policies

    It is important to know that academic policies you were familiar with at your previous campus will likely be different at Cal Poly. Review some of the following policies that you will be expected to be aware of:

    Assist.org information

    Assist Worksheet

    Assist.org

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