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A Transfer Students Guide To Prepare You To Register For Your First Quarter At Cal Poly

Important Dates and Deadlines for Fall 2017 registration:

  • July-August 14: Check TO-DO List and take care of any holds within Student Center. During this time, you will receive an email from indicating your Degree Progress Report (DPR) is now available. This will show you how your classes transferred to Cal Poly.
  • August 9: PASS (Plan a Student Schedule) becomes available to you in your My Cal Poly Portal. You can see what classes and times are available and create tentative schedules for Fall 2017.
  • August 14 at 1:55 pm: Add classes to shopping cart in your Student Center. You will want to keep page active so the system does not log you out.
  • August 21: Second round of registration (option to enroll in more than 16 units). Please see Student Center for your specific registration appointment.
  • August 26-September 11: Open Enrollment (registration opens to make any adjustments to your schedule. After September 11, waitlists disappear and students need permission numbers to add courses before the add/drop deadline).
  • September 14 2017: First day of classes
  • September 25, 2017: Add/drop deadline (learn what this entails here)

after going through this site, you should:

STEP 1: Print Your Curriculum Sheet & View Your Degree Progress Report

  •   Print your major curriculum sheet and flowchart. If you don't know what catalog you are on, check in your PolyProfile (video below). Most students will be on the 2017-19 catalog, however, some may be on 2015-17. Please verify in your PolyProfile.
  • Directions on the degree progress report (DPR) can be found here. Use the DPR to check off the courses you have completed (green check mark) on both your curriculum sheet and your flowchart.

  • NOTE INCOMING NEW TRANSFER STUDENTS: You may see transfer work in your DPR. However, you should use caution with this information until you receive an email to your Cal Poly email address from notifying you that your transfer evaluation has been finalized.
  • If you do not have direct articulations (automatic transfer credit for a course(s)), you may need to submit course substitution petitions to show you have taken equivalent coursework. Please contact your advising center as soon as possible.


This is your unofficial transcript. Once your transfer evaluation is complete, your courses will be shown here (click on "higher ed credits details" on right). To access your PolyProfile, log in to your portal, click on Academics Tab, then PolyProfile.

NOTE: This video refers to the "academic progress gauge" within the PolyProfile. Transfer students will not see a gauge at this point. Your gauge will appear in week 4 of fall quarter when you find out about your registration date for winter quarter.


STEP 2: Know What Your Major Wants You To Take

Review your Major’s Fall Course Recommendations for 2017

Your major has provided a list of courses they recommend for your fall registration. Some classes have even been saved just for you.

First, find your college:

Once you have your major’s list of course recommendations, go to PASS (video below) and get familiar with how to search for classes and build possible schedules. Don’t forget to check for prerequisites within the course descriptions

NOTE: Students can view class options for fall in PASS starting on August 9, 2017.

STEP 3: Understand the Registration Process

The registration process is different your first fall quarter than the rest of your future registration terms. The reason for this is that continuing students registered back in May and departments saved spots for transfer students. When looking at classes available, you will see that some open courses with or without a waitlist. Please note there are two ways to get into classes:

  1. Enroll in open courses without waitlists (at 2 pm)
  2. Waitlist for an open course (will find out if you get in after 4 pm)

Note: The process of students being removed from waitlists and enrolled in open courses is estimated to start at 3 pm. Between 4 and 4:30 pm, you can check your schedule to see if you were enrolled in that class.

Overview of registration tools

For all future registration terms, (starting for Winter 2018) you will be given a date/time for registration, which is listed on the right side of the Student Center. This date and time is based on your actual academic progress level (how many degree applicable units you have completed), which is found on your academic progress gague in PolyProfile. Registration will occur in two rounds and students will have two registration appointments.

  • 1st Round: allows students to enroll up to 16 units
  • 2nd Round: allow students to register above 16 units and up to 22 units

Open Enrollment occurs after the 2nd round concludes. All specific dates for each respective quarter can be found at the Registrar's website.

View demonstration videos

STEP 4: Start To Make A Schedule

Plan A Student Schedule (PASS)

PASS is the online scheduling system that allows students to plan their schedules for the upcoming quarter. PASS displays all courses available for the upcoming term, view course descriptions, prerequisites, and create potential schedules.

Make sure to pay attention to any section notes listed above classes.

Once you create the schedule you want, you can "PUSH" it to the Student Center (where you officially enroll in the classes).

NOTE: Students can view class options for fall in PASS starting on August 9, 2017.

Cal Poly reserves seats for transfers in major, support, and C4/D5/F upper division GE courses

STEP 5: Student Center

  • The Student center is where you will access your Degree Progress Report, holds, financial information, dates to register, and register for classes.
  • Log into your Student Center and note your Enrollment Appointment Date and Time
  • If you have a hold on your account, you will not be able to register until it is taken care of. Holds are listed on the right hand side of the Student Center.

STEP 6: PolyPlanner

PolyPlanner is a course planning tool that allows students to map out courses they need to graduate. It provides the University with course demand information for future terms and allows for Cal Poly to be in close alignment with what students plan to take.

From the portal, click on PolyPlanner on the left. Use your curriculum sheet and flowchart as a guide. Don’t forget to check prerequisites.

More information on how to use PolyPlanner can be found here

Before the add/drop deadline in Fall quarter (during week two—specific date can be verified in Student Planning Calendar you must have planned the following for PolyPlanner:

  • Your fall 2017 class schedule
  • At least 12 units planned for both winter 2018 and spring 2018
  • It is encouraged to plan as many quarters in advance as you can to help plan for graduation

NOTE: Poly Planner needs to be updated every quarter before the add/drop deadline. If you make changes to your schedule, please make sure to update your PolyPlanner

Other Information That Might Be Helpful

Cal Poly Academic Policies

It is important to know that academic policies you were familiar with at your previous campus will likely be different at Cal Poly. Review some of the following policies that you will be expected to be aware of:

Between Now and WOW

Other information that may be helpful:

Continue to check your Cal Poly email and portal To Do List daily via your information

Assist Worksheet

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