Academic Advising Council Summary Notes

Summary Notes:

Announcements:

• No meeting next Wednesday, October 17. Task Groups are invited to meet with their sub-committees during this time in 33-285.
• Oct 24 meeting - Task groups will report on progress in their groups
• Oct 31 meeting - Tentative presentation by John Walker on Western
  Intellectual Tradition minor; concern with lack of students enrolled.
• November 14 meeting - Preston Allen is scheduled to speak about Student Housing. Please email your questions to Matt Carlton in advance of the meeting, so he can be prepared.
• A memo was sent from President Baker listing members of Academic Council. Brad will provide an update for the web site.

Lucy Booth update

• No storage is available for current booth available through Facilty services. We still need to find a place. HELP!
  
• We need coverage for the Lucy Booth on the dates below. We will be collaborating with AdviseNet for staffing. Please sign up for one hour. "It's Up to You" to help. Tammy Martin volunteered the use of the Career Services golf cart to transport the booth on October 25.
  
  Thursday, October 25 ~ 9 to 3 (See schedule)
  Thursday, November 8 ~ 9 to 3 (See schedule)
  
  
• The Academic Portfolio task force recommended adding the "Easy Steps to Advising" and "Student Success Checklist" to the Portfolio. A sample portfolio will be available at the booth.
  
  
• The budget was approved to hire two student assistants to help with the booth set up and break down. Katie Tool will take care of placing ad and hiring student through Academic Programs.

ADA Compliance Issues

• There is a discussion on the use of PDF forms and whether they meet ADA compliance. (Specifically with curriculum sheets and flow charts)
• This is a CSU system-wide issue, and one that is being addressed in phases by the Cal Poly campus. The consensus was to wait until your group was notified to make the changes. There are specific requirements to follow that may require training or use of special resources.
• There was consensus that advisors should keep their curriculum sheets (hard copies) for reference.

CP Registration Issues

Tom Zuur: Please made note of the following contact resources:

Faculty/Staff Line in Records
Evaluations Line in Records
Email: Records@calpoly.edu

SWAP: Read through the student information (wording) and please make suggestions on how to improve the information. Send to records@calpoly.edu/Copy Tom Zuur, Debbie Arseneau, Maureen Muller

PERMISSIONS:

• 8.9 version of Peoples Soft - Permissions will not "burn"
• Tom hopes to have a session in advance of registration to discuss any relevant issues. If you see potential problems, Send to records@calpoly.edu/Copy Tom Zuur, Debbie Arseneau, Maureen Muller

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