In Attendance: Matt Carlton, Rachel Henry, Brad Kyker, Kris McKinlay, Charity Romano, Debbie Nichols, Cynthia Moyer, Kristi Weddige, Tom Zuur, Amie Hammond, Sarah Vernizzi, Susan Sparling, Katie Tool, Maureen Muller, Wendy Spradlin, Ellen Notermann, Shannon Stephens, Patricia Ponce, Tammy Martin
Absent: Jessica Gibbons, George Petersen, Stacey Breitenbach, Peggy Smith Andersen, Bonnie McKim
Kris McKinlay brought the meeting to order at 2:10. Tom moved to approve the amended minutes. Matt seconded the motion. The minutes were unanimously approved.
Items of Business:
Section numbers on unofficial transcripts
- After discussion, AAC agreed that since section numbers can be found elsewhere in PeopleSoft, they do not need to be on the unofficial transcript.
CTL Workshop
- Brad, Matt, and Susan will do the workshop.
- Amie and Maureen will be present to participate and answer questions.
- Matt will provide Joe Grimes with an article for the newsletter and schedule a meeting to plan the workshop.
Advising Fair
- Most AAC members preferred October 11 to October 18. AAC doesn’t want Advising Fair to conflict with Job Fair, which is not yet scheduled.
- Calling the event a Student Success Expo might yield a bigger turnout than calling it an Advising Fair.
- Discussion on whether to have Advising Fair during WOW
- There is too much information already distributed at WOW, and freshmen might not understand why they need this information at WOW.
- Continuing students will not be included at WOW.
- It’s a good long-range goal for WOW even if it doesn’t fit into the current structure of WOW. The fair is what WOW should be like.
- There could be two fairs, one during WOW for new students and one in Fall quarter for continuing students.
- In order for students to absorb information, they need to be hit with it repeatedly, so the information could be presented first at WOW and then again each quarter.
- Students might be more receptive to the information after they’ve received a bad grade.
- Time spent with departments during WOW is valuable, and some advisors are not sure they want to take away from that time.
- The possibility was raised of promoting the Expo at WOW instead of having it during WOW.
- Many college advisors commented that they did not have a lot of people stop by their tables at the last Advising Fair and that because Fall is so busy they don’t feel it is a good use of their time. A suggestion was made that one table distribute materials for all the college advising centers because students did discover resources they hadn’t previously known about at the Fair.
- Some advisors felt the Lucy booths were more helpful than the Fair.
- The possibility of doing the Fair during SAP was raised and rejected.
- It is important for students to be able to find the resources on campus, so maybe a scavenger hunt would be more useful than a fair.
- A suggestion was made to pass the idea on to First Year Experience and to invite the professors who teach freshman orientation seminars to participate.
- Putting Advising tips of the week or month in the Mustang Daily is another way to disseminate the same information.
- Susan will take the idea to the Student Success committee.
- Advising Fair will be on the agenda again in January.
Unofficial Transcript Message
- Wendy will use the language that Debra Valencia-Laver had suggested as a starting point for discussions with Tom and Maureen and will report back to AAC.
Email Asking Students to Update their Mailing Address
- Tom explained that twice a year, students who are at 130 units have been getting an email saying they need to check in with OAR. It hasn’t been done since PeopleSoft was implemented. Tom will check to see where the email is in the production queue.
- Since email is now official communication, there was some question as to whether it was necessary to update mailing addresses.
- Some advisors still use hard copies, especially for AP/DQ.
- AAC will continue to discuss this at its next meeting.
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