In Attendance: Rachel Henry, Brad Kyker, Kris McKinlay, Charity Romano, Ellen Notermann, Helen Bailey, Kristi Weddige, Kim Marsalek, Susan Sparling, Matt Taylor, Bonnie McKim, Wendy Spradlin, Peggy Smith Andersen, Cynthia Moyer, Patricia Ponce, Maureen Muller
Absent: George Petersen, Stacey Breitenbach, Tammy Martin, Katie Tool, Matt Carlton, Shannon Stephens, Martha Caldwell, Tom Zuur
Guests: Kimi Ikeda, Jennifer Thoma
Kris McKinlay brought the meeting to order at 2:10. Susan moved to approve the minutes. Matt Taylor seconded the motion. The minutes were unanimously approved.
Announcements
Advising 102
- The Advising 102 workshop will take place Thursday, May 10, 11:00-1:00. Shannon, Bonnie, and Brian MacElwain from Counseling Services will lead the session. The topic is counseling students in uncomfortable situations.
Outstanding Faculty Advisor Award
- The committee met once and will meet again directly following this meeting to select the winner.
Items of Business:
Non-baccalaureate Transfer Credit on Student Profile
- Non-baccalaureate credits are still taken out of the senior evaluation, but they are not taken out each quarter. This practice has been in effect since Fall 2002.
- Because the Student Profile is not an audit, it includes all transfer credit. The CMS team is hoping the audit will fix this problem when it is rolled out.
- A disclaimer will be put on the profile, including the information that only 105 units of transfer work count toward a student’s degree.
- Advisors requested that the title of the course from the community college be included in the Profile so that they can figure out whether the units are baccalaureate or non- baccalaureate.
- Kimi reported that the CMS team’s priority items to add to the Student Profile, based on what AAC has asked for, are as follows. These items will be finished this year before the system is frozen to upgrade to PeopleSoft 8.9:
- Course title of transfer credits
- AP credits show as such in a separate line item
- Previous grade for repeated classes
- Catalog term
- Subtopic title
- Blended Programs
- The following items that AAC requested will not be added until next year, after the upgrade is complete:
- Previous major
- Photo
- USCP Flag (This item is very difficult to program. It is not a benchmark like GWR.)
- Service indicator
- Number of priorities remaining
- Number of repeat units remaining
- Expanded search
- Build your own
- The transfer credit course title and the test credit items (priorities one and two) have been built. Jennifer requested help with validation, and Bonnie and Charity volunteered.
- AAC requested clarification of the graduation status that appears on the Student Profile. Kimi and Jennifer will check into that and report back.
- Kimi and Jennifer will meet with Bonnie to discuss the issues she’s experiencing.
AP/DQ
- Cal Poly put in a request to PeopleSoft to change the program so that it no longer recalculates GPA after a student repeats a course. PeopleSoft is aware of the issue but will not make the change because half of their customers want to keep this feature the way it is.
- In order to help remedy this issue, the CMS team is adding “previous grade” to the Student Profile.
- The AP code currently remains on the Profile even when the grade is changed.
- Discussions are still underway within OAR as to whether or not the transcript is an evolving document. The result of those discussions will decide what the transcript looks like and whether grades will be recalculated on the official transcript. AAC stressed that employers and students continuing in the health professions need an exact history of grades received.
- Historical data reflect in which term the course was repeated, but data from Fall and Winter quarter of this academic year do not.
Graduation Evaluations
- If students did not turn in their graduation evaluation request by the end of October, they will not receive a graduation evaluation. They will only receive a so sorry letter or a diploma. They will receive the so sorry letter after Spring term.
- If there is a critical case, OAR will do a graduation evaluation.
- AAC requested a list of students who did not turn in the request on time so that those students can be advised to register for summer.
- AAC also requested that OAR send an email to students who did not turn in requests on time telling them they were late and informing them of the potential outcomes: they could be graduating or receiving a so sorry letter, but they won’t know until after Spring term.
- AAC also requested evaluations of those who are posted for degree once they are posted.
- Graduation evaluations will be an issue until the degree audit is out.
- OAR needs to start enforcing deadlines. It will notify AAC when it does so. Communication will go to Kris to be disseminated to AAC.
- OAR still notifies students when they reach 131 units.
- If students turn in graduation evaluation requests for Spring 2008 by the end of Spring quarter 2007, they will receive an evaluation.
|
