In Attendance: Matt Carlton, Rachel Henry, Brad Kyker, Kris McKinlay, Charity Romano, Ellen Notermann, Patricia Ponce, Shannon Stephens, Helen Bailey, Kristi Weddige, Kim Marsalek, Katie Tool, Matt Taylor, Martha Caldwell, Maureen Muller, Stacey Breitenbach, Tammy Martin, Bonnie McKim, Wendy Spradlin,
Absent: George Petersen, Cynthia Moyer, Tom Zuur, Debbie Nichols, Peggy Smith Andersen, Susan Sparling
Guests: Doug Keesey, Debra Valencia-Laver, Debbie Arseneau, Kimi Ikeda, David Kann, Melinda Rojo, Mary Whiteford,
Kris McKinlay brought the meeting to order at 1:10. Wendy moved to approve the minutes. Matt Taylor seconded the motion. The minutes were unanimously approved.
Items of Business:
Budget 2007-08
- Changes made to the requested budget for 2007-08 based on suggestions at the February 8 meeting were explained and approved.
Prerequisites
- CLA and the GE program are interested in beginning to enforce some of the prerequisites for GE classes so that students will be better prepared for upper level classes. Skills learned in GE classes are foundational for classes both in the major and in upper level GE classes. CLA and GE are committed to making this change and will volunteer their staff to be the ones to answer questions when students call in with registration questions related to enforcing prerequisites.
- One of the recommendations from the GE Program Review was that the prerequisites be enforced by the computer system.
- Another benefit of enforcing the requirement is that it would give students the information that they are not eligible for a class during registration so they would have a better opportunity to choose another class instead of being dropped from the class after classes have started and most classes are full.
- GE and CLA would like to enforce Area A prerequisites in PeopleSoft, which they feel would require very little programming.
- One concern with enforcing this prerequisite is that transfer students will not have their transfer credits entered into PeopleSoft before they try to register for their first quarter of classes. If the Area A prerequisite is enforced, they would have to obtain permission in order to register for Areas C4, D5, or F, which might take time and lead to the class being full before students have a chance to register for it.
- If transfer students could all be automatically marked as having fulfilled Area A, which most of them do at community college, this concern could be remedied. There are two possible ways to accomplish this categorization. 1) Evaluators assign bulk credits to each transfer student. This requires an evaluator to update each record individually, which would add to their workload and take time away from other tasks. AAC generally did not support this option because they feel the other jobs evaluators do, e.g. grad evals, are more important. 2) It may be possible to use admit type, which is already attached to the record of all transfer students. It is not yet known if admit type can be used as a prerequisite. Debbie Arseneau will look into this and report back to the Council.
- A second concern is that Engineering transfer students will appear to have taken Area A when they actually won’t have. CENG Advising feels this would adversely affect their students because they will get into upper level classes without having taken the prerequisite; then the professor will line-drop them, and classes will be full.
- A third concern centers on students who are native Cal Poly students who take Area A at a community college over the summer and would then not be able to register for the classes they wanted in Fall quarter. A possible solution would be to give these students permission numbers. AAC thinks that the number of students who will need permissions might be high. The issue of how it would be communicated to students that they need to get permission numbers also needs to be addressed so that they would not miss their registration time or priority time trying to get a permission.
- The English Department finds that students taking classes out of order is not beneficial to students or faculty. Upper level courses are writing intensive, and faculty need to know that students have the skills to handle these courses. Area A provides these foundational skills. If a student enters a writing intensive class without having taken Area A, either the student does poorly or the faculty member has to slow down the class to accommodate the student.
- AAC wants to know 1) Can admit type be used as a prerequisite? Debbie Arseneau will follow up on that issue. 2) How many native Cal Poly students take Area A at a community college during the summer? 3) How many students are taking Area A out of order? Doug Keesey will follow up on that issue.
- This discussion is just beginning. CLA and GE do not need to implement the prerequisite check right away.
Progress Reports
- On the notation of a repeated course, AAC wants the detail code, as on the sample Kimi handed out.
- If instructor is included, the report will no longer fit on one page. AAC does not want instructor.
- AAC wants secondary major included on the report.
- CMS team is still working on including AP and term GPA on the report for all three quarters.
- AAC wants the separate Excel extract to include name, address, phone, e-mail, concentration, major, 2nd major, minor, EmplID
Transcript
- Breadcrumb for the unofficial transcript in PeopleSoft format: Home>CSU Custom Rpts/Interfaces>SLO SA Custom>SR Use>Transcript Request
- Breadcrumb for the unofficial transcript in landscape view, as presented by Maureen at previous meetings: Home>CSU Custom Rpts/Interfaces>SLO SA Custom>SR Process>Transcript Request. Then hit Print, then Report Manager, then Refresh. When it’s comes up Posted, hit View, then PDF. It will take 2-3 minutes to run.
- CMS still needs to give AAC security to see the unofficial transcript.
- CMS team is working on a new delivery process, but it will take a few weeks.
- CMS wants to know what AAC would want on a one page student profile. AAC will discuss that question next week.
- Please let CMS know if there are people who should have security access who don’t.
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