In Attendance: Matt Carlton, Rachel Henry, Brad Kyker, Kris McKinlay, Charity Romano, Ellen Notermann, Patricia Ponce, Shannon Stephens, Helen Bailey, Kristi Weddige, Kim Marsalek, Katie Tool, Susan Sparling,
Absent: George Petersen, Stacey Breitenbach, Cynthia Moyer, Tammy Martin, Tom Zuur, Debbie Nichols, Maureen Muller, Bonnie McKim, Martha Caldwell, Wendy Spradlin, Matt Taylor, Peggy Smith Andersen
Kris McKinlay brought the meeting to order at 1:10. Susan moved to approve the minutes. Matt Carlton seconded the motion. The minutes were unanimously approved.
Items of Business:
Budget 2006-07
- Current year budget includes the following items:
- Signage for Summer Term - $600
- Teleconference - $575
- “Lucy Booth” - $229 - $2260
- Student Resource Center - $215 - $430
- Total Requests $1619 - $3865
- AAC wants the Summer Term signs to say “See your advisor.”
- An additional item was added to the budget: $80 to replace the faceplate for the CAFES Advising sandwich board that blew over in high winds.
- Ellen moved to approve the budget. Brad seconded it.
- In discussion, Susan suggested that AAC select the domed gazebo tent from the Lucy Booth options. Katie explained that the Sign Place can put the AAC logo on the booth. The banner does not fit on the booth.
- AAC will buy one booth this fiscal year and one next fiscal year.
- A vote was called and the budget passed unanimously.
- Ellen has one of the old Lucy booths and one banner. CSM Advising Center has one banner, but they threw the booth away.
- Kristi suggested making the web site stand out more on the logo.
Budget 2007-08
- AAC’s funding next year will not come from the general Academic Programs budget but will be a direct request to the Provost.
- The proposed budget (attached) included a student assistant. The student assistant could help at the Advising Fair. The budget subcommittee also planned to have the student assistant help staff the Lucy Booths in the role of a contact person who would distribute information and direct other students to the resources they need. The student would have definite limits beyond which she wouldn’t try to advise other students. This setup will allow the booths to be staffed more often.
- The advising fair will be held in October but not during registration. AAC will not have all the responsibility for the fair—it will be a shared event with other advising entities on campus. Academic advisors can consolidate all their resources at the Lucy Booth so that they can take less time away from their offices.
- A suggestion was made to do more advertising in the Mustang Daily. There were some doubts as to the efficacy of that advertising. Suggestions were made to do more free advertising, e.g. flash e-coms and facebook.
- The budget subcommittee felt that the fall planning session was very important and that holding it off-campus was important both for planning and for building collegiality within the council.
- AAC felt the Advising Folders were very useful and wanted to make them an item that students could use throughout their academic career. After discussion, it was decided to suggest that the current SAP binders be renamed Academic Portfolios and that AAC would put a section into the portfolio with all the advising resources that are currently found in the advising folders. The current amount designated for advising folders on the budget will be increased to pay for the supplies for that section, including tabs.
- After discussion, AAC decided to change the way the NACADA scholarship money is allocated, giving four $1000 scholarships and asking departments to match that amount.
- Kristi made a motion to approve the budget. Ellen seconded the motion, which passed unanimously.
- The AAC co-chairs will present the budget in a face-to-face meeting with the Provost, preceded by a memo sent via e-mail.
Announcements
- The next webinar will be Tuesday, February 13 at 11:00 in Chumash. It will discuss the double-bind that LGBT people of color experience when they are not accepted by either community.
|
